Job Opportunities

PROGRAM OPERATIONS MANAGER

We are looking for qualified administrative candidates, school and/or non-profit experience a plus, who are team-oriented and pride themselves in managing efficient operation systems, while also recognizing their role as a key communicator between parents, students, faculty and vendors.

This position serves an integral role in managing operations for a robust and exciting school and arts organization. We are looking for an individual who can help implement and create the necessary infrastructure to support the school’s growth. We need a self-starter who can evaluate current systems with our team, take ownership in streamlining them to be more efficient and effective, all while making sure to maintain their integrity in the process, and recognizing that tracking attendance is one small but necessary task of the day as well. The ideal candidate must be energized by an ever-changing daily schedule and must have experience working with kids.
This job will include handling administrative elements for all of the following general categories, more details provided during in-person interview or upon request:

  • General Administration for Day School & After School Boychoir which includes:
  • Office Maintenance of all student and parent data for school and choir
  • Administrative support and coordination for school and choir activities and projects
  • Support and coordination for onsite and offsite events and concerts (before, during and after)
  • Office Management
  • Coordination and maintenance of office and choir equipment and supplies
  • Liaison between facilities manager, faculty and vendors
  • Maintenance and upkeep of indoor common areas and storage areas
  • Parent & Student Communication
  • Be primary point of contact for all constituent families during school and after school rehearsals
  • Volunteer management and coordination in conjunction with the Parent Association

Qualifications:

  • Associates / Bachelor's degree preferred, with experience as executive assistant or working in a school or youth organization desired
  • Highest level of integrity and discretion
  • Proven history of working proactively and independently with minimal supervision with a wide range of
  • individuals
  • Strong critical thinking, meticulous organizational skills, excellent attention to detail, and exemplary time
  • management
  • Ability to multi-task while remaining flexible and efficient in a fast-paced environment
  • Takes initiative, and works really well as a team player.
  • Professional image, positive attitude, and exceptional interpersonal skills
  • Ability to establish and maintain rapport with students, parents, faculty, staff, donors, trustees, and friends of
  • the school
  • Strong written and verbal communication skills
  • Detail oriented while keeping the big picture in mind
  • Proficiency with Microsoft Word, Excel, Outlook, and PowerPoint
  • Pass Background / Fingerprint Check

Skills Ideal candidate will have:

  • Already be familiar with Salesforce, as we are beginning to implement the platform
  • Be very confident with computers: Mac & PC; Google Drive, MS Office Excel & Word, Quickbooks (a plus), Adobe Creative Suite (a plus), Website platforms (wordpress for example, a plus)
  • Be a people person, especially with children! Recognizes the value of their position at the school as a core component to support community relations between all constituents and enjoys getting to know people and how to draw out their strengths.
  • Be a team player who knows the success of an organization lies in the administrative infrastructure, is passionate about it, and has fun doing it!

Job requirements:

Hours would have a fairly set schedule week to week, with flexibility to accommodate the needs of the day school and after school program with occasional evening and weekend responsibilities. For example: 7:30am start - 3:30pm; 11am-7pm, varying days, depending both on your schedule, the rest of faculty, and seasonal events. We want to plan a schedule that will work for everyone, but that recognizes the need for flexibility. The busy concert season will often require working more than 40 hour weeks, but is usually balanced out during other slow times.  This position is exempt.

Enjoy Children. This job will require attending to the basics of school age boys, such as bandaids, ice packs, calling parents when they are sick. Willing to be the ‘2nd’ adult on campus when boys are present, perhaps overseeing recess or the afterschool program.  This position requires a fingerprint/live scan test.

Driver. Willing to drive a 8 seater van with boys on board occasionally.  Valid Driver’s License required.

Initial employment agreement runs from January to July 31, 2017, renewable yearly. Competitive salary commensurate with experience. Full Medical, Dental, Vision Benefits, with option to contribute to a 403b plan. Interested candidates should send a resume and cover letter as well as contact information from three references to:

Julie Hoerl, Managing Director
jobs@pacificboychoiracademy.org
or mail:

Pacific Boychoir Academy
215 Ridgeway Ave
Oakland, CA 94611

 

CLASSROOM TEACHING AIDE

This part-time position will be working primarily in a combined 4th and 5th grade classroom, supporting the lead teacher in lesson plan preparation, student support, and occasional direct instruction. This position also spend 2 hours a week supporting the 7th and 8th grade math teacher with grading. Job responsibilities include:

  • Assisting lead teacher in planning, designing and implementing curriculum
  • Provide assistance in preparing lesson plans
  • Impart classroom instruction in accordance to lesson plans
  • Supervise and control students during class and when the lead teacher is not present • Assist students with carrying out classroom activities
  • Provide break and lunch supervision as assigned
  • Observe students for developmental issues and communicate findings to lead teachers • Help in maintaining a clean and organized classroom
  • Assist in grading test papers and exams
  • Assist in checking work books and homework
  • Operate equipment such as projectors and computers for instructional purposes • Maintain appropriate classroom discipline and decorum
  • Deliver instruction in the absence of lead teacher

Qualifications:

  • Professional image, positive attitude, warm and collegial interpersonal skills
  • Bachelor's degree preferred, experience working in a classroom environment or directly with students required
  • Enjoy working with children
  • Strong classroom and communication skills
  • Must be comfortable working in a flexible and ever-changing environment
  • Highest level of integrity and discretion, in public and on Social Media.
  • Must be able to pass a fingerprint and background check

Initial employment agreement runs from January to July 31, 2017, renewable yearly. Competitive salary commensurate with experience. Full Medical, Dental, Vision Benefits, with option to contribute to a 403b plan. Interested candidates should send a resume and cover letter as well as contact information from three references to:

Julie Hoerl, Managing Director
jobs@pacificboychoiracademy.org
or, mail:

Pacific Boychoir Academy
215 Ridgeway Ave
Oakland, CA 94611

@PacificBoychoir